LAUREATE INTERNATIONAL UNIVERSITIES
Subject Title : Contracts and Procurement
Subject code : PROJ6004
Context:
General
Procurement
and contracts are integral to successful project management. Planning for
purchases and acquisitions, requests for proposal, vendor selection, contract
administration, and contract closure are integral parts of the process.
Learning from Case Studies and benchmarking against better practices, standards
and excellence is vital to understand complexity of issues and successful
strategies for procurement and contract management.
It will also ensure improved responsiveness to key issues, promote
supplier-client relationships through proactive management of risks and
ultimately deliver higher level of focus on performance-based outcomes.
Specific (Assessment 1 Context)
Assessment
1 is about uncovering complexities in the procurement context generally,
identifying key issues, looking at leadership, governance and key themes that
will allow improved focus, reflection and learning.
Assessment 1 -
Individual Report (overall 2,400 Words) based on review Case
Study (new Royal Adelaide Hospital
AG Report) and other module Learning Resources.
Students are
encouraged to look at the Essential and Highly Recommended Learning
Resources
and other public documents associated with the new Royal Adelaide Hospital.
However, a careful thorough review of the South Australian Auditor General
Report for 2015
is required to understand the contracts and procurement issues that have arisen
during the execution of the new Royal Adelaide Hospital project, ongoing risks mitigations
and lessons learnt that can be applied to other large infrastructure projects.
Assessment 1 aims to encourage a deeper understanding of the challenges faced
in large complex projects – particularly with procurement methods that involve
private-sector finance to deliver complex projects – which is a significant
method of procurement because
it can mobilise global financial and procurement capability to innovatively
build public
infrastructure and facilities to meet the needs of the growing population.
Students
are also encouraged to understand and explore the related organisational
issues, stakeholders and the funding and finance aspects associated with the
new Royal Adelaide Hospital project.
Instructions:
Assessment 1 is
designed around the review of a Case Study from a current
large-scale public private
partnership hospital project that aims to create a modern health-care facility
in South Australia. This assessment comprises of four parts:
Part
A: 600 Words Introduction summarising the procurement context (life cycle
journey and where the project is currently), uncover complexities (and key
issues), discuss project environment and organisation aspects, leadership and governance
and how that has
influenced the current situation.
Part
B: 700 Words Identify key risks, mitigations and possible learnings. Where
learnings have wider implications, identify how those learnings may require
changes to roles and responsibilities of key project resources, changes to
procurement briefs or specifications, scope and the procurement process itself.
Identify dependencies and common themes.
Part C: 600 Words – Summary of key
findings and also identify best practices for procurement and contracts
management (in particular PPP procurement) and explore roles
of project and procurement managers in ensuring successful delivery.
Part
D: Nominal word limit of 500 words. The Reflection Journal summarises the
student’s ideas and thoughts and key aspects pertaining to Module 1 and Module
2 including any key aspects picked-up as a result of the review of the
Essential and Highly Recommended Learning Resources and critical self-assessment
of how some aspects may apply to student’s current or future roles.
Important Note: The
research effort put-in by students in Assessment 1 is vital input for
Assessment 2 and Assessment 3 as it will provide actionable information for
better participation in the discussion board as well as within Groups.
It is recommended that
students Reflection Journal also cover some of the topics below – which will
help students for Assessment 2:
Typical
procurement and financial risks require to be managed for complex projects;
Specific financial risks that remain for the nRAH project to completion (use
initiative and
judgement);Possible
mitigation actions and how these relate to better practice guidelines
published
by State Procurement Board of South Australia;
Areas
for further vendor negotiations and management - to achieve successful
contract
completion.
Areas
of key accountability for Project Manager and Procurement Manager to
facilitate
successful outcomes;
Areas
performance-based contracting and its application to nRAH contract
management
or completions effort generally;
Possible
Issues that can be considered by the Group/Team for Group Report or
Group
Presentation;
Possible
team/group behaviours that the individuals will display to develop the Group
Report or Group Presentation.
In
considering the above, please be mindful of, and reflect on, the findings and
the lessons learnt from the case study and how they can be applied in your own
personal development and professional career. Record these in your Reflection
Journal and also highlight any specific instances where your strengths and
limitations as a project manager or manager have been identified.
Learning
Activities and Output:
The
learning process will involve the deconstruction of the case study material to
answer questions, examine lessons learnt and highlight issues for further
discussion. You will be encouraged to reflect on your case study findings in
order to identify contracts and procurement
management best practices which can be applied in the future to significant
projects that you may lead as project manager or oversee in a senior role.
Learning
output will be a Report Format for Assessment 1 - using the Instructions noted
above.
Learning
Resources:
Resource
on APA style:
Resource
on report writing:
Victoria University of Wellington (2013).
How to write a business report.
School of Marketing and Internal Business and Student Learning Support Service,
Wellington, New Zealand. http://www.victoria.ac.nz/vbs/teaching/publications/VBS-report-writing-guide-2013-July.pdf
Resource
on writing case study reports:
Monash
University (2015). Case study report
(sample). Learning Support, Language and Learning Online, Melbourne,
Australia. http://www.monash.edu.au/lls/llonline/writing/general/report/1.xml
Refer
to the subject planner and Modules 1 and 2 for other learning resources
specific to Assessment 1.
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